Provine School Pictures, L.L.C.
Privacy Policy
Effective Date: January 1st, 2026

1. Introduction and Scope
Provine School Pictures, L.L.C. (“Provine,” “we,” “us,” or “our”) provides photography and related products and services to schools, youth organizations, businesses, and individuals throughout the United States, including printed and digital photographs, photographic keepsakes and gifts, yearbook and administrative products, and fundraising-related services (collectively, the “Services”).
This Privacy Policy explains what information we collect, how we use and protect it, and the choices available to schools, parents, students, and other individuals (“you”) in connection with our Services. This Policy is designed to comply with applicable federal and state privacy laws, including the Family Educational Rights and Privacy Act (FERPA), the CAN-SPAM Act, the Telephone Consumer Protection Act (TCPA), the Children’s Online Privacy Protection Act (COPPA), and the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA).
2. Information We Collect
We collect the following categories of information in connection with the Services:
• Customer and billing information: name, mailing address, email address, phone number, billing/shipping address, and payment information provided when placing an order.
• Student and faculty information provided by schools: first name, last name, teacher, grade, and student ID number, used solely to produce yearbook products, administrative records, record rolls, and similar service items.
• Photographic images captured on picture day or at school/organization events.
• Order and transaction history.
• Information submitted through our website, such as contact form submissions or online proofing/ordering account details.
3. Financial and Payment Information
Where reasonably necessary to process orders and provide service, we collect nonpublic financial information such as billing and shipping information, credit card information, and checking account information. This information is transmitted using industry-standard security measures, including SSL (secure socket layer) encryption.
We do not store credit card or checking account information beyond what is necessary to authorize a purchase. All personal and financial information is protected using secure server software and is never sold, traded, or rented to third parties.
4. Student Data and FERPA Compliance
Provine acts as a school-authorized service provider when it receives student or faculty data (e.g., name, teacher, grade, student ID) directly from a school or school district for the purpose of producing contracted service items such as yearbook products and administrative records. In this capacity, we handle student data consistent with FERPA and the following commitments:
• Student and faculty data is used solely for the specific purpose for which it was provided by the school (e.g., producing yearbook or administrative materials) and for no other purpose, including marketing.
• Student and faculty data is not disclosed, sold, or shared with any third party except as necessary to fulfill the contracted service (e.g., our photographic laboratory) and subject to the same confidentiality obligations.
• Data files containing student or faculty information are transmitted using secure, access-controlled file-transfer portals (e.g., ShareFile) rather than physical media or unsecured email, and access is limited to authorized Provine personnel and overseen by Provine’s designated IT Specialist.
• Data used to create service items is purged annually, once it is no longer needed to fulfill the school’s order.
• Schools and districts may contact us at any time to request confirmation of how their students’ data has been used or to request early deletion of data no longer needed.
5. Data Security and Breach Notification
We maintain administrative, technical, and physical safeguards designed to protect personal, financial, and student information from unauthorized access, use, or disclosure, including SSL encryption for data in transit and restricted internal access controls.
In the event of a data security breach affecting personal information, Provine will: (1) investigate and identify the scope of the breach; (2) identify any compromised information; (3) take reasonable measures to eliminate the vulnerability that caused the breach; and (4) notify affected schools, customers, or individuals in accordance with applicable law.
6. Email Communications (CAN-SPAM Act)
Provine complies with the CAN-SPAM Act in connection with any commercial email communications, including order confirmations, promotional offers, and newsletters. In accordance with the Act, we:
• Use accurate, non-deceptive subject lines and sender information that clearly identifies Provine as the sender.
• Include our valid physical postal address in commercial emails.
• Provide a clear and conspicuous method to opt out of future marketing emails in every commercial email.
• Honor opt-out requests within 10 business days and do not sell or transfer email addresses of individuals who have opted out.
You may opt out of marketing emails at any time by using the unsubscribe link included in the email or by contacting us using the information in Section 11.
7. Phone and Text Communications (TCPA)
Where Provine or its representatives contact customers or schools by phone or text message — for example, to confirm picture day scheduling or provide order status updates — we do so consistent with the Telephone Consumer Protection Act. We obtain appropriate prior consent before sending automated or marketing text messages or placing automated/prerecorded calls, and we provide a straightforward way to opt out of future calls or texts at any time by replying “STOP,” notifying our staff directly, or contacting us using the information in Section 11.
8. Children’s Privacy (COPPA)
Provine’s Services are directed to schools, organizations, and parents — not directly to children. Student information we receive in connection with school photography and service items is provided to us by the school, acting on behalf of the school and, where applicable, with parental consent obtained by the school for the school’s educational purposes, and is used solely for that authorized purpose as described in Section 4.
We do not knowingly collect personal information directly from children under 13 through our website or online ordering systems for marketing purposes, and we do not require children to disclose more personal information than is reasonably necessary to participate in picture day or related activities. If we become aware that a child has provided personal information to us directly and without appropriate school or parental authorization, we will take steps to delete that information.
9. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have certain rights under the CCPA, as amended by the CPRA, with respect to personal information we collect about you, including the right to:
• Know what categories of personal information we have collected about you and for what purpose.
• Request deletion of personal information we have collected from you, subject to certain legal exceptions.
• Request correction of inaccurate personal information.
• Opt out of the “sale” or “sharing” of your personal information. Provine does not sell or share personal information to third parties for cross-context behavioral advertising.
• Not receive discriminatory treatment for exercising any of these rights.
To exercise any of these rights, California residents may submit a request using the contact information in Section 11. We will verify your request and respond within the timeframes required by law.
10. Disclosure of Information to Third Parties
Provine does not sell, trade, or rent personal, financial, or student information to third parties. Information is shared only as necessary to fulfill the Services — for example, with our photographic laboratory to produce ordered products, or through approved secure file-transfer platforms used to receive student and faculty data from schools — and only under confidentiality obligations consistent with this Policy. Student and faculty data files are transferred and stored only through platforms approved by Provine’s IT Specialist for this purpose. We may also disclose information where required by law, court order, or legal process.
11. Contact Us
If you have questions about this Privacy Policy, wish to exercise any privacy rights described above, or want to report a concern, please contact us at:
Provine School Pictures, L.L.C.
Phone: 318-443-0493
Email: support@provinestudios.com
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The “Effective Date” at the top of this Policy indicates when it was last updated. We encourage you to review this Policy periodically.

Provine School Pictures, L.L.C. is a privately owned and operated photography company. We provide various photography services to schools, businesses, and individuals throughout the United States. These services include, but are not limited to, printed and digital photographs and related photographic keepsakes/gifts, service items for schools such as yearbook CDs, record rolls, and administrative CDs, as well as services for various fundraising events.

Privacy Statement and Policy

Provine School Pictures is committed to protecting each person's fundamental right to privacy. We strive to attain the highest level of customer satisfaction and value the trust our customers place with us. Where reasonably necessary and useful in our business, we may collect and use nonpublic information about our customers such as billing and shipping information, credit card information, and checking account information in order to process orders and provide an exceptional customer experience. We do not store credit card or checking account information past authorizing a purchase. All personal information is protected by secure server software and will never be sold, traded, or rented to third parties.

Disclosure of Information

In order to provide service items such as administration and yearbook CDs, certain information must be transferred from the customer (i.e. school) to Provine School Pictures. This information is typically student or faculty first name, last name, teacher, grade, and student ID in the form of a electronic data file. This data file is transferred electronically via private email, where once received, a combination of safeguards are put in place to prevent unauthorized access to it. The handling and manipulation of all data is overseen by Provine's IT Specialist. The information included in this data file may also be used by our photographic laboratory in the creation of said products and/or services, however this is not a sale, trade, or rent of information. Information used to create these data files are purged annually, when they are no longer needed to create products required by clients.

Secure Site

We maintain procedures designed to ensure the security of your information. All personal, credit card and banking information is transmitted online using industry standard security measures known as SSL (secure socket layer) encryption. We are committed to adopt new technological improvements that will allow us to further ensure this security. In the event of a breach of information, Provine will 1.) identify the breach, 2.) identify any compromised information, 3.) take necessary measures to eliminate vulnerabilities to threats/attacks, and 4.) notify any affected clients. For more information, please contact us at 318-442-9484 or email us at provine@provinepictures.com.